If you’ve undertaken any sales training during your career, you might be familiar with the K.I.S.S. acronym; Keep it Simple Stupid! Interpreted simply, it applies to not over elaborating on your sales pitch.

However, it’s a useful acronym for managers to bear in mind too. If you’re a manager with a penchant for writing lengthy memos to your staff, or you tend to get lengthy written communication from others, bear in mind to give them a K.I.S.S.

First, let’s look at receiving paperwork. Often, you’ll scan through the article, and there will be two or three pertinent points that need your attention. Highlight them, or jot them down on the bottom of the page. This will remind you of what you need to focus on, and will help you avoid reading the whole thing the next time you pick it up.

Secondly, there’s the written work you send out, perhaps a report. Does it need to be eloquent and detailed? Consider how you might be able to quickly and concisely make your points; this increases the likelihood of them being taken on board.

Encourage your pen pals to adopt the K.I.S.S. principle. It’s a time saving device that can free you up, and help everyone focus on what they really need to say, or really need to know.