Archive for June, 2009

Motivating Staff

Thursday, June 18th, 2009

One of the key elements of any management training course should relate to a manager’s ability to lead and motivate their staff. Here are some ideas which will help you consider whether you are doing all you can and should to ensure your staff are motivated.

One very important attitude which you need to demonstrate is the encouragement and indeed nurturing of innovation. Don’t micro-manage your staff. Instead, trust them to know their own jobs better than anyone else, including you. Give them the opportunity and time to think about how they could do things differently or how their colleagues doing things differently could positively impact on their own performance.

Set a good example to your staff. By taking a positive attitude yourself you will encourage your juniors to follow your example. It is always good to put yourself in the shoes of your employees and consider your own behaviour from their point of view. Don’t assume you are a great manager. Nearly every manager could improve in some way. Take time to consider your own training needs.

Open communication is always the right way to operate. Hold regular team meetings and make sure that your staff know as much as you do.

Measuring Performance

Thursday, June 18th, 2009

Management training explains the importance of a good appraisal system for any company that is serious about the personal development of their employees. Essential to any such system are the metrics for measuring performance.

The key to good appraisals is achievable targets. Some targets lend themselves to measurement very well. For example, expenditure targets can be measured to the penny. They are, by definition, fixed targets and, unless they are reviewed regularly throughout the year can seem very unfair to the person who has been given them. Equally, if they can be changed easily there seems little point in setting them in the first place.

Customer satisfaction is a popular area for setting targets. For example the company as a whole may be tasked with achieving a 98 percent customer satisfaction rating. This can be cascaded down to the company’s front line staff. How is the satisfaction measured? One way is to ask customers to give feedback each time they receive an order. This usually excludes customers who have complaints as they tend not to fill in unnecessary forms.

There are of course many skills which should form the basis of targets that can only be measured in a highly subjective way. An example of this is communication skills.

Lessons in Sales

Wednesday, June 17th, 2009

One of the most basic ways to ensure your personal development is to take time out every so often and think about those day-to-day tasks that you do. Try to look at them afresh. If you are involved in sales, use this article as a way of reviewing what you do. If you do find an area that would benefit from a different approach, then act upon that information.

Remember one of the key behaviours for a successful sales person is persistence. You should always follow-up your contacts. It may be that you feel the prospective customer has already demonstrated that they have no interest. However, provided you approach people with a good attitude, no-one will ever criticise you. Don’t call too often as it can annoy them. However, be frank and ask how often they would consider it appropriate for you to call.

Make sure that you keep a record of all calls and contacts with customers. The most effective way to do this is via a database. This can include people you haven’t contacted yet. Include any interesting details about people you speak to. You’ll be amazed how quickly you can establish a warm relationship if you ask them about something that matters to them. Did your daughter’s exams go alright? How was your amateur dramatics?

Improving Sales

Wednesday, June 17th, 2009

Sales is never easy. There are people who make it look easy but they have usually benefited from a lot of sales training. That training is not just sitting in a classroom listening to how to sell. It also includes learning on the job including regular discussions with colleagues about objections encountered and the most effective way to overcome them.

There are some basic techniques which never change regardless of the service or product being sold. Here are some pointers to areas which will repay consideration.

One of the most important areas of sales is closing the deal. Interest and even getting permission to quote are great, but if they are not converted into business, you have been wasting your time. It is vital therefore that you always ask for the business. After all, if you don’t ask for the business how do you expect to get it?

Sales people need to have the ability to bounce back and not be brought down by failure. They need to analyse rejection briefly and see if there is anything to learn from the attempt. After all, whatever you are trying to learn, it is the failures which help you learn quickest. If there is nothing to learn, reenergise and move on.

Active Listening

Tuesday, June 16th, 2009

Customer service can be a part of sales training or soft skills training. Whichever heading it comes under, it is a vital part of business especially during tough economic times.

Customer service includes much more than simply acting as the interface with the customer. If handled properly by skilled staff it can be the key to customer relationship management and retention.

One of the key areas is something known as active listening. This includes behaviour that demonstrates that the company is ‘on the same page’ as their customers.

We all want to be heard, but a good customer service representative is able to suppress this particular urge. Rather than spending their time formulating their thoughts and working out how they can present their opinions most effectively; they make do with an inner monologue. This means that they are free to listen attentively whilst making appropriate noises and popping words into the conversation to show that they are following the customer’s train of thought.

Active listeners often repeat key messages received back to the client, or person they are dealing with, to make sure that the essential points have been understood. Of course, that doesn’t mean you have to agree with everything, but it does give you a framework for minimising misunderstandings.

Viral Marketing

Tuesday, June 16th, 2009

Sales training needs to be updated regularly. This is increasingly essential as the rate of technological progress increases. One of the areas which has received a lot of attention in recent years is viral marketing and in particular the use of social networking sites such as Facebook and Twitter. These sites themselves are good examples of the speed with which new ideas are adopted and fall away. After all, only a few years ago MySpace was considered to be revolutionary. Nowadays, it is seen as something primarily for children and young adults, whereas Facebook has been far more widely adopted. Twitter has only recently started to really take a grip in the last few months. Who knows what the next big thing will be?

The whole point of these sites is to network and share things which people think will be of interest to their contacts. This makes it a very powerful way of spreading positive messages. The whole thing could be said to spread like an infectious disease hence the term ‘viral marketing’.

A number of the most common methods are podcasts, blogs and even videos and commercials. Sites such as YouTube and Wikipedia have also had a part to play.

A very popular way of achieving viral marketing is to put a video on YouTube that is either very strange or funny. The word spreads and the video is embedded in other websites. Thus the message spreads.

Time Management

Monday, June 15th, 2009

Managers need to be aware of the personal development of their employees. They also need to consider their own. Ideally they should invest some time in the necessary management courses such as team building, motivational techniques and time management. It is ironic that the response, when it is suggested that someone go on a time management course is “I don’t have the time”!

However, there are a number of points that are worth considering even if full training is not an option.

There are of course many ideas and rules that are furnished to trainees. Many of them seem to be a statement of the obvious or an attempt by a trainer to make a name for them self by naming some theory in their own honour. One useful rule however is known as the Pareto Principle. To be fair, it is also known as the 80/20 rule. It has a number of applications. One of these is that the best 80% of your output comes from just 20% of your effort. The task then is to work out which 20% of your effort is yielding the best results and see if you can focus your work accordingly. This principle also applies to sales incidentally. In other words 80% of your sales come from 20% of your customers. Focus on the most profitable parts of your business.

Targeting Customers

Monday, June 15th, 2009

Every business is anxious to maximise its sales, particularly in times of economic difficulty. This is especially the case when a business is starting up or launching a new product range, but it doesn’t matter how long you have been in business. Even if you are an established market leader, you should reconsider the assumptions you work on regularly. As methods of collecting and interpreting data become more sophisticated, you may find previously reached conclusions no longer apply. Times and people change. It is therefore well worth investing in market research and soft skills training to update your knowledge base.

Many companies specialise in very specific methods of measuring and it is well worth shopping around before parting with your hard earned cash.

The areas to look at include customer demographics such as age, marital status, gender, occupation and education. It is also worthwhile understanding your customers’’ psychological profiles. What that means is examining their attitudes, values, opinions, principles and buying habits.

You should also consider the location of your customers. After all, people in different locations have different needs and buying patterns. You need to ensure your marketing and distribution departments are serving your customers’ needs.

Find out which benefits of your product or service customers most value so that you can direct advertising accordingly.

Meetings

Sunday, June 14th, 2009

Meetings are often the butt of everybody’s cynicism. They can be regarded as a complete waste of time at worst and a necessary evil at best. However, management training does focus on the positive aspects of meeting and it is worth reminding yourself of what they are good for.

A meeting can be a terrific morale booster and act as a launch pad to greater things. If individuals feel that they are being kept fully informed and that their input is valued, they will be spurred on to greater things.

A meeting can be used to make members of your team feel empowered. If an individual has the opportunity to present to a meeting, they will naturally feel important and their self esteem will be increased. In fact, allowing people the right to call meetings is an indication of peoples’ input being valued at all levels.

Meetings can be a great way to improve training. They are an ideal opportunity to share experience, and allow both the individuals and the organisation to develop.

The fact is that while technology now allows people to video conference, meetings still take place even when one of the parties to the meeting travels across the world. People like to deal with people.

Balancing Life and Work

Saturday, June 13th, 2009

There is an adage that you should work to live, not live to work. To put it another way, there is more to life than work. Obviously, many people do see their work as a priority and feel they need to work excessively long hours whilst being reluctant to take their full entitlement to annual leave. However, they are not just short changing them self by taking this attitude. They can end up being a drain on their employers.

A good work/life balance pays dividends. Here are some of the benefits that arise when someone takes the time to manage their personal development outside their employment.

Studies have found that these employees have more loyalty and commitment to their employer if they feel they are being valued and treated well. This means that staff retention if higher, thus keeping the costs of recruitment down.

If an employee’s psychological and physical health is good they are far more likely to have good relationships with their co-workers. Similarly they will produce better work both in terms of quantity and quality.

Employees need to think about their values and consider what is really important to them. They should also spend time thinking about their health.