Archive for April, 2009

Consultative Sales

Friday, April 17th, 2009

Accountants and solicitors are familiar with consultative sales. This is because they have their technical abilities first and foremost, and then have to sell those skills to prospective customers. This is something that is less common in manufacturing but it still happens, albeit in a watered down form. This will often consist of a professional sales person cultivating leads and then handing the contact over to a technical person who can then see the client and discuss matters on a technical level as the prospective client wishes.

The trick of consultative sales is to appear to answer all questions in a non technical way as initially required, but to demonstrate at the same time that your company knows what it is doing and will actually add value to the client. In short, it fills the client with confidence.

It is important that people selling in this way undergo at least as much sales training as a traditional sales person. They also need to recognise that they are selling. This is particularly important in professional services where many accountants and solicitors find it difficult to sell, and even to accept that once they reach a certain level, it is their prime job.

Managing Sales People

Friday, April 17th, 2009

Sales people usually have the gift of being able to talk in any situation and can put a positive spin on most things. In other words, they usually have an excuse ready when you feel the need to criticise their behaviour at work. This does not alter the fact that sales people sometimes get into bad habits. There are certain issues which arise again and again and when these are noticed you need to take immediate action to remedy them. Often, the shortcomings demonstrate a lack of sales training and can be remedied by arranging that training. Sometimes, closer supervision or mentoring is more appropriate.

Here are some of those common symptoms to keep an eye out for.

The first one is timekeeping. This actually applies to all staff in any business situation but can be really damaging to a company’s bottom line when it involves sales people being late for appointments with customers. There is no worse first impression than turning up for a meeting late. Similarly presentations should always be of the highest quality.

Sales people often get into a habit of thinking they know what a customer really wants or values. They should never stop listening to the client and ensure that they fully understand what the customer wants.

Positive Mental Attitude

Thursday, April 16th, 2009

Anyone who has considered personal development or read any self help books will tell you that a positive mental attitude is essential, not just in your business career but in all aspects of your life. Some go as far as singing the praises of affirmations, whilst others would consider this to be at the flaky end of the spectrum. The fact is that there are some very straightforward applications of positive thought in everyday business life. Perhaps the most obvious are seen in sales.

It is very easy for a sales person to start to have a negative attitude towards their work. This may be brought about by a lack of sales or dealing with difficult or unhappy customers. This can then spiral downwards and taint all their future dealings with customers and colleagues.

Staff need to train themselves to review each call or meeting, take away what was good and consider whether they could have done anything better. They then need to reenergise themselves and approach the next call or appointment with the belief that they will be successful. This self belief will become second nature and helps create an upward spiral as it will lead to sales which will in turn increase confidence and enjoyment of the job.

Negotiation Skills

Thursday, April 16th, 2009

Management training courses should include negotiation skills. Whilst this is something most commonly required of sales people, it is helpful in many situations.

Before you start negotiating, you should plan for all eventualities before the meeting. Let’s look at a sales negotiation as an example of this. If you are selling, you need to know what your lowest price is. There will be a price below which it will not be profitable to do business. If there is the genuine possibility of a brand new account with someone who could go on to be one of your biggest customers, it may be worth making the first sale as a loss leader. However, the fact that you are doing this should itself become part of the negotiation. Make it clear that you are selling at a loss in order that the client can see how good your product or service is. You should also see if that client is prepared to give any agreement regarding future business.

It may seem an obvious thing, but if you are negotiating a sales price, start high. Let the other side feel they have achieved something if you do end up at your lowest price. Sometimes, this is not applicable as you may be attempting to undercut their current supplier on price. Think about whether there are other aspects of the transaction that could be negotiated.

Writing Reports

Wednesday, April 15th, 2009

There are a wide variety of business situations which involve report writing of some sort. There was a time when everybody above a certain level would have the necessary skills as part of their basic education. However, as educational standards have lowered, even some graduates seem to struggle with this routine task. Clearly, management training needs to include basic written communication skills.

The first thing to do when writing a report is to consider your audience and the purpose of your report. Often, particularly in large organisations, committees of various types will request a report on a particular area. They do this so they can be seen to be following what they perceive as requests from higher up in the organisation. If this sort of report is devolved to you, it is often worth having a short meeting to clarify what is required. If the committee chair, or manager concerned does not know what they want, go prepared with a suggested outline for the report. This will then give you clear terms of reference.

Refer to these terms at the opening of your report. If your first paragraph does not make a clear summary of the report, consider attaching a synopsis as a front page.

Meetings

Wednesday, April 15th, 2009

The key to successful meetings lies with preparation, a strong chairperson and an efficient secretary to take minutes and issue agendas.

Everyone who is going to a meeting should be contacted well beforehand with a request for any items they wish to be included on the agenda. Set a deadline for agenda items to be submitted. Organise the agenda by removing duplicates and ensure that the most important items are prioritised and dealt with first.

Circulate the agenda before the meeting.

If people routinely chair meetings, they should receive advice in how to effectively do this as part of their soft skills training.

A good chairperson will ensure that discussions are to the point and will have a clear idea of the possible outcomes of any point discussed. They should take a firm hand when individuals keep making the same point in slightly different words. They should also understand when it is reasonable to bring a discussion to a conclusion and ask for a vote on the substantive issue.

The person taking minutes should support the chairperson by ensuring what actions are agreed and who is to carry out those actions and to what time scale. They can repeat this information back to the meeting before proceeding to the next point.

Exhibitions

Tuesday, April 14th, 2009

Exhibitions can often seem like a very expensive outlay with no real return. Sometimes, the attitude of a company seems to be that they need to have a presence but don’t really expect to generate any new business. It’s seen as a way of meeting a number of existing clients under the same roof and an excuse to run up the expense account.

However, this does not make sense. Firstly, financially it can be a waste of money, particularly if it involves paying travel and subsistence to staff staying away from home. Secondly, it is a lost opportunity. Most visitors go to exhibitions because they are considering spending money. Why shouldn’t that money go in your company’s coffers?

Every time someone approaches your stand they should be spoken to. The aim should be to initiate a conversation which will allow a sales pitch to be made without it being obvious that that is what is being done. You can begin by mentioning a unique selling point which will hopefully lead to the visitor asking a question and thus initiating the pitch. Better still; an open ended question can quickly establish whether the person concerned has a genuine interest in your products.

Sales training should be given to all staff attending conferences.

Customer Service

Tuesday, April 14th, 2009

One of the most repeated mantras, in any business is “the customer is always right.” Some might wish to quibble about this generalisation, and perhaps even make a case for saying that they don’t want certain customers. However, it is at the heart of all customer service. Good soft skills training is essential for staff working in this area.

When dealing with customers, particularly unhappy ones, you should always listen carefully and make notes on their problems. Try to match the customer’s rhythm, intonation and speed. However long they seem to take to explain their problem, listen and wait until they have finished before starting to offer solutions.

Repeat what you’ve heard back to the customer so you are sure you have understood them correctly and to show them that you have been listening.

Never become defensive however angry the customer may sound. They are not angry at you personally. If they should use unacceptable language, explain to them that you find it offensive and whilst you understand their feelings, certain language is not acceptable.

Always endeavour to have real conversations. Don’t be tempted to fall back on scripted answers. These will often come across as insincere.

Take ownership of the customer’s problem. Tell them what you are going to do and when you will be able to report back to them.

Self Evaluation

Monday, April 13th, 2009

As part of an individual’s personal development, it is vital that they assess their own performance. It is now commonplace for this to be encouraged as part of the appraisal process in many organisations. Indeed, it is often the starting point.

In particular, sales staff should be constantly evaluating their work and how they can improve. Let’s take some examples from sales to illustrate the point. Every time a sales call is made, the sales person should take a moment to reflect. What could have been done differently? Could a better result have been achieved?

It is often worth concentrating on key areas of performance. For example, a telesales person needs to be in the right frame of mind when they make a call. They should ensure they are speaking in a varied and energised way. They could even go as far as marking themselves out of ten on these critical qualities.

They may just consider the objection that was raised and whether they dealt with that in the best way. If they have had an unsuccessful call, is there anything they could have done that would have changed that?

Self assessment is not easy but it is essential if people are to improve and reach their full potential.

Closing Sales

Monday, April 13th, 2009

The whole point of a salesman is to sell. Now that might seem to be a contender for most obvious statement ever, but you sometimes wonder whether this point was somehow missed in sales training. Often, sales technique including communication skills can be excellent and yet there is a distinct lack of sales. This is because many sales people forget to close.

There are a couple of very basic points which should always be borne in mind.

First of all, you need to close at the right time. That is, when the customer is ready to buy. This is most frequently at the end of the discussion, but not always. Listen and read the situation.

Secondly, don’t forget to ask for the order. If the customer does not receive the question, he is far less likely to buy. Similarly, just because the customer has said ‘no’ is not a reason not to ask them again. Part of your job is to persuade them. Whilst you do not want to irritate or annoy the customer, the simple fact is that the more often you ask for the sale, the more likely you are to get it.
To finish, as we began, with a useful cliché, always be closing.